Withdrawal and Tuition Refund Policies

 Withdrawing from Courses

• A student may withdraw from any course during the first 10 weeks of a regular semester or within the first two-thirds of winter, summer or late start classes. Drop and withdrawal dates are found on the Academic Calendar .
• A student must submit a Drop/Add/Withdrawal Form to the Enrollment Services Center or send it to the Registrar’s Office by close of business as noted on the CCBC Academic Calendars.
• After the withdrawal deadline date, a student is permitted to withdraw only under extraordinary circumstances.
• A financial aid recipient who withdraws from a course or courses needs to be aware that his or her financial aid grants may be reduced and he or she may be held responsible for repayment to CCBC. Learn about withdrawal details here.

A student can drop, add, or withdraw from a course during regular business hours or in SIMON by 11:30 p.m. the day before the semester or session begins.

Refunds after Withdrawing from a Course

• A student must submit a Drop/Add/Withdrawal form to the Enrollment Services Center by the deadline. Refund dates may be found on the Academic Calendar .
• The refund calculation is based on the date that the Drop/Add or Withdrawal form is received.
• The period of enrollment for refund purposes is calculated in weeks from the date instruction begins for that semester, not the date on which a particular course begins. Fractions of a week are not considered for refund purposes.

If you are enrolled in a Statewide or Health Workforce Shortage Program and drop classes during the 50 percent refund period, you are responsible for the out-of-county tuition charge. If you withdraw from courses and have a Department of Defense tuition reimbursement agreement, you may be responsible for a portion of your tuition and fees.

Appeal for a Tuition Refund after the Withdrawal or Drop Deadline Date 

A student who drops or withdraws from courses after the deadline date because of extenuating circumstances may submit an appeal for a tuition refund. The appeal will be considered only for one academic year following the semester when the drop or withdrawal occurred. 

Documentation concerning the student’s circumstance is required from an authorized source such as a physician statement with dates of illness, treatment or hospitalization and recovery date; death certificate or obituary notice for student or immediate family, parent, sibling, offspring, spouse; police or insurance report; or deployment orders for military duty. The documentation must be received by CCBC within 15 days of submitting the appeal form to the Enrollment Services Center or Registrar’s office. The Delinquent Account fee of $50.00 will be assessed if the appeal is filed 30 or more days after the end of the term.

Appeal decisions are made by the Registrar. Allow 4-6 weeks for processing the appeal.

Refunds for Cancelled Courses

The College will contact a student by his or her CCBC student email or phone if a course is cancelled due to insufficient enrollment. Tuition and applicable fees only are refunded for courses cancelled by the college.

Refunds for Military Reassignment

A student in the military service who is transferred from his or her Baltimore assignment to an area beyond commuting distances shall receive a full refund of fees and tuition. A student must provide adequate evidence of military transfer and submit an appeal form with documentation to the Enrollment Services Center or mail to the Registrar’s office during the semester. The appeal will be reviewed by the Registrar, and a CCBC employee will notify the student of the decision.

Refund Procedure

To receive a refund for any reason, CCBC must have a current name, mailing address, email address and date of birth on file. A financial aid recipient should be aware that a financial aid award may be reduced, and he or she is responsible for repayment of funds to CCBC.  A student is encouraged to enroll in e-Refunds to receive an electronic refund.  Visit SIMON and click on Student Accounts for more information. 

Military Tuition Assistance Refund Policy

Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. 

When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.  To comply with the new Department of Defense policy, Community College of Baltimore County (CCBC) will return any unearned TA funds on a proportional basis through at least the 60% portion of the period for which the funds were provided.  TA funds are earned proportionally during an enrollment period, with unearned funds returned based on when a student stops attending. 

If a service member stops attending due to a military service obligation, and the service members notifies the school of their obligation, CCBC will work with the affected service member to identify solutions that will not result in a student debt for the returned portion.

Calculation:

When a student officially withdraws from a course, the date of withdrawal will be used as the last date of attendance.  If a student stops attending, without officially withdrawing, CCBC will determine the last date of attendance based on information received from faculty. 

CCBC will calculate the student’s TA eligibility based on the following formula:

Determining eligibility of TA is class specific.  Using the formula above, CCBC will return some or all of the TA awarded to service members who did not complete at least 60% of each course.